Primary Organiser Contract

Organiser Information
Name:
Telephone #:
Email:
Statement of Intent
I, hereby agree to act as the Primary Organiser on (date) for the (student group) event titled: (name of event), located at (location). I will be acting as Primary Organiser from: (start time) to (end time).
I am fully aware that:
I will be held responsible for orgnising the event.
I will ensure that the planning of the event complies with any precautions or recommendations agreed on by the Student Risk Management Committee and/or the SRM coordinator.
I will ensure to the best of my abilities, that the event is run within Student Risk Management policy and that any forseen risks are minimized.
It is my responsibility to ensure that each volunteer involved with the event is aware of his or her rights and responsibilities and that they have signed any necessary contracts and/or waivers.
I am aware that my Student Group has a trained executive member in SRM policy and that perosn is aware that this event is taking place.
I will be held accountable to the executive of my Student Group and the SOR'ed body under which it falls, the Student Risk Management Committee, the Office of Student Affairs, and the University of Guelph.
I agree to uphold all the requirements of being the primary organiser and agree not to consume any intoxicants the day of the event until the event ends and all of the participants have safely dispersed.
By Checking this circle I agree to submit a hard copy of my Primary Organizer Contract to my SRM Rep. for my Primary Student Organization. Failure to do so will result in my event being denied.
Don't forget that you are allowed to have more than one PO for trips that are longer than one night. If you would like to share responsibility with a second PO for another event that does not fall under this category, please speak to the SRM coordinator first.

On-Site Food Preparation Form

Food Details
Description of Meal:
Food Purchased From:
Where will you be storing the food?
(before/during event)
Prepared On-Site By:
Equipment Required:

Location Information
Outdoor Event
Location:
Rain Location:
Have you informed physical resources?
Yes No
Indoor Event
Location:
Have you checked for availability?
Yes No
Does preparation area comply with fire regulations?
Yes No
Does the preparation area comply with health regulations?
Yes No
Contact Person
Overseeing Preparation
Event Details
Name of Student Group:
Contact Info for Student Group:
Name of Primary Organization:
Name of Event:
Event Date:
Event Time:
Description of Event: Sporting Dance / Formal
Community Building

Venue Information
Name of Venue:
Phone Number at Venue:
Name of Contact:

Event Risks
Inherent or Forseen Risks: Over Consumption Alcohol Poisoning
Slips, Trips, Falls
Minor Injuries (cuts, scrapes, sprains)
Major Injuries (broken limbs, wounds, concussions)
Drowning Collision (if driving event)
Inherent Bus Risks Heat Exhaustion
Allergies Food Poisoning
Other:
Precautions Taken to Avoid Risks:
Estimation of Participant Numbers:

Transportation
Mode of transportation: On-campus; No Transportation Provided
Public Bus
Charter Bus, name of company is
Personal Vehicle
Driver is aware of rights and responsibilties Yes No
Other:
Bus Information:
(if applicable)		 Primary Organiser has read the SRM bus policy
Ordered barricades from Physical Resources (over 200 people)
2 Bus Monitors per bus (Signing Contracts)
2 Line Monitors per loading area (over 200 people) (Signing Contracts)

Physical Activity or Overnight Event
Yes No
Overnight: If overnight trip for more than one night, are you having an
alternate primary organiser? Yes No
If yes, make sure both POs have signed PO contracts
and have indicated at which times during the trip they
are assuming responsibility.
  Will alcohol be available? Yes No

Other Information
Event Complies With: Crowd control regulations (from SRM manual) Yes No
Fire prevention recommendations (from SRM manual) Yes No
Special Precautions Taken:
Advertising: Have you begun advertising for this event?Yes No
Please read our policy on advertising, as it is zero tolerance.
Waivers: Risky Event Waiver - regular risky event
Risky Event Waiver for Bus Trips
Risky Event Waiver - Signing waiver at the door of venue
One way bus trip waiver
Physical activity or overnight trip waiver - No other
waivers are necessary in these situations.
If tickets are being sold waivers will be attached to the tickets.

Please look over the SRM list of standard/typical events to see what events
require what forms and need which issues addressed.

Agreement

Do you agree to follow the instructions and requirements as laid out in this form?
Yes No

Has the representative from your student group's executive who has
received SRM training had a chance to look at this form?
Yes No
Please type your full name in the box below and push submit to agree